Lead - Office Services

Novitex Boston, MA

About the Job

Position Exempt Status

Non-Exempt

Weekly Scheduled Hours

40

Scheduled Shift

Job Description

Novitex Enterprise Solutions is looking to fill an Office Assistant - Legal position in Boston, MA. The shift for this position will be 11:00 AM-8:00 PM, working Monday – Friday.  The starting pay for this position will be around $16.50 per hour and will vary based on experience.  Candidates who successfully complete their first 90 days of employment will also be given an additional $1.00 increase to their hourly rate.

In addition to being organized and able to multitask, this role requires a go-getter with a positive work ethic who is excited to work with the leading provider of innovative, cloud-based solutions in the document outsourcing industry.

Some perks of the job:

Employees working 30 or more hours per week may qualify for:

  • Paid holidays, vacation and sick time
  • 401K
  • Benefits Health & Welfare Package including –Medical, Dental, Vision
  • Employer Matching Health Savings Account
  • Exclusive discounts on entertainment, health & wellness, travel and MUCH MORE!

So what will you actually be doing?

With a strong attention to detail, this role will facilitate a variety of clerical tasks to ensure high levels of customer service in a fast paced environment.

An Office Assistant’s daily tasks will involve:

  • Provide front desk support for mail room
  • Delivering supplies such as copy paper to various areas in the building/ Support in inventorying supplies as well as order them.
  • Scheduling hand deliveries
  •  Be the lead in set up and breakdown of conference (Tables are upward to 50 lbs) sometimes 2 to 3 sets ups per day
  • Create and file new business creation records
  • Assist with boxing and moving furniture
  • Logging incoming and outgoing mail
  • Send nightly turnover report to manager
  • Other duties as assigned
  • Must be able to work Overtime when necessary

OK, I'm interested... But is it really the job for me?

You need great people skills, patience and the ability to multi-task to be good at this job.

The following is required:

  • Minimum of 6 months customer service related experience 
  • Keyboarding and windows environment PC skills required (Word, Excel and PowerPoint)
  • High school diploma or equivalent (GED) required
  • You will be required to submit to pre-employment checks as a condition of employment, to the maximum extent permitted by applicable law. You will have to sign necessary consents to submit to the pre-employment checks.

Preferred Qualifications:

  • Experience running mail posting equipment a plus
  • Excellent communication skills both verbal and written
  • Willingness and availability to work additional hours if assigned

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or  applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

E-VERIFY RIGHT TO WORK POSTERS

https://www.novitex.com/e-verify-right-to-work-posters